JOB DESCRIPTION:
Seeking a self-starter with high levels of proficiency in organizing and managing every aspect of an event. Coordinator duties include conceptualizing event theme ideas, planning budgets, managing venue bookings, liaising with Vendor Coordinator, managing logistics, and presenting post-event reports.
Ideally a creative, highly organized coordinator to help Live Celestial execute unforgettable events that generate brand awareness, build business relationships, and boost community morale. You will be responsible for conceptualizing ideas and themes for the events, creating and enforcing budgets, liaising with suppliers, communicating with clients, and ultimately ensuring that each event is flawlessly executed. Duties include meeting with Live Celestial vendors, affiliates, partners & clients to discuss their needs, maintaining partnerships with talent and caterers and overseeing the set-up, execution and cleanup of events.
As the event coordinator, you should be an expert multitasker with impeccable attention to detail. A team player who gains joy being responsible for organizing corporate or private events for companies or individuals. The best person for this role will have an extraordinary ability to foresee risks and anticipate needs so that attendees are impressed and entirely satisfied by the time each event comes to a close.
Responsibilities May Include:
- Understanding requirements for each event
- Planning events with attention to financial and time constraints
- Booking venue and scheduling talent/speakers/presenters
- Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
- Negotiate with vendors to achieve the most favorable terms
- Hire temporary personnel
- Manage all event operations (preparing venue, invitations etc.)
- Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets event standards and conditions
- Oversee event happenings and act quickly to resolve problems
- Evaluate event’s success and submit reports
